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Event Policies

Code of Conduct | Event Liability Disclaimer and Release | In-Person Event CancellationPermissions and Privacy | Photo and Video  | Product AgreementRefund & Cancellation Policy | Social Media

Code of Conduct

OSAP’s Code of Conduct outlines OSAP’s expectations for anyone attending or contributing to an OSAP meeting or educational activity, as well as the consequences for unacceptable behavior. If you are the subject of unacceptable behavior or have witnessed any such behavior during conference events, please contact Michelle Lee, OSAP’s Executive Director at M +1 404-944-4824 or [email protected]

Click here to read OSAP's Code of Conduct.

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Event Liability Disclaimer and Release

Click here to read OSAP's Event Liability Disclaimer and Release.

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In-Person Event Cancellation Policy

Circumstances beyond the control of OSAP may require that the 2023 OSAP Annual Conference be converted from an in-person experience to an online-only event. In that case, registration for participants will automatically transfer to the online version of the event.

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Permissions and Privacy Policy

OSAP offers registrants contact information to facilitate networking after the course. By registering, you give OSAP permission to include your name and contact details on the attendance list. During the registration process, there is an option to opt-out of this list. Alternatively, if you do not wish to be included on the attendance list, email your exclusion request to [email protected] by Thursday, May 25.

OSAP captures photos and videos during the conference. By registering, you grant OSAP full rights to use the images resulting from the photography and video filming, and any reproductions or adaptations of the images, for the promotion of OSAP or its publications, fundraising, publicity, or other purposes. This may include (but is not limited to) the right to reuse in printed and online publicity, social media, and press releases. If you do not wish to be photographed or filmed, email your exclusion request to [email protected] by Thursday, May 25.

OSAP collects evaluations during and after the course. By registering, you give OSAP permission to use any written comments you submit on evaluation forms.

Click here to read OSAP's Privacy Policy.

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Photo and Video Policy

No individual or entity may electronically record or broadcast any portion of an OSAP course without prior written consent of the presenter(s). Unauthorized recording (audio, video, still photography, etc.) of presentations during sessions, posters, breakouts, etc., without the express written consent of individual presenter(s) is strictly prohibited. Individuals observed photographing or videotaping any presentation, in whole or part, will be removed from the conference, forfeiting the registration fee.

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Product Agreement

Click here to read OSAP's Product Agreement.

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Refund & Cancellation Policy

Updated June 12, 2023

We are unable to honor refunds, registration switches, and/or transfers.

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Social Media Policy

OSAP encourages the use of social media as a way of connecting with other participants and expanding the reach of information presented at our meetings and conferences. If you plan on using social media to discuss the conference, please use the official hashtag (#OSAPAC2023). Note: Sharing specific presentations, posters, or slides is prohibited without the express written permission of the presenter(s).

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